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<div>Hello Laszlo,</div>
<div>Many thanks for your interesting reply. In terms of the data <i>not </i>being kept, I note that <a href="https://emea01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwiki.eprints.org%2Fw%2FGDPR&data=01%7C01%7Ceprints-tech%40ecs.soton.ac.uk%7Cec5d21cf264e48eceac508d69323521e%7C4a5378f929f44d3ebe89669d03ada9d8%7C1&sdata=fvjHQeTAcIOXga%2FhxmgIASAnzekOWGAWZ9L50dUyD1Y%3D&reserved=0" originalSrc="https://wiki.eprints.org/w/GDPR" shash="FST8NcAIA3T1+8iiIADb0RkhBYCVFaYvOvaMlSAhVO1ixlcmNSmGQ9nDkPMNu7Pt7ojApqofny0nj4trxG3IpSZnuAL92WhO78xOHHqPY1xSE9+r8mcDAVp8qBGs/8dRJESxR81EuF15hKSzFhde+UWWIi2VZN6t7iP9ox6pP7E="><font color="#0563C1"><u>https://wiki.eprints.org/w/GDPR</u></font></a> states:</div>
<div style="margin-top:5pt;margin-bottom:5pt;"><font face="Times New Roman" size="5"><span style="font-size:18pt;"><b>Request a copy Dataset</b></span></font></div>
<div style="margin-top:5pt;margin-bottom:5pt;"><font face="Times New Roman" size="3"><span style="font-size:12pt;">This collects an email address and a reason for requesting the document. Without intervention this can be stored indefinitely. </span></font></div>
<div>Have you therefore set your own instance of EPrints not to store the data - or how do you monitor when the requested paper has been forwarded or rejected?</div>
<div> </div>
<div>With thanks and best wishes,</div>
<div> </div>
<div>Nicola</div>
<div> </div>
<div>Nicola Siminson | Institutional Repository and Records Manager </div>
<div>The Glasgow School of Art | 167 Renfrew Street | Glasgow | G3 6RQ | Tel: 0141 566 1417 | Email: n.siminson@gsa.ac.uk |
<a href="https://emea01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.gsa.ac.uk&data=01%7C01%7Ceprints-tech%40ecs.soton.ac.uk%7Cec5d21cf264e48eceac508d69323521e%7C4a5378f929f44d3ebe89669d03ada9d8%7C1&sdata=zhsXdD3fJH3kR5g%2BvW1p5dcD%2F%2B%2FqN1yLe3GtOyPpywA%3D&reserved=0" originalSrc="http://www.gsa.ac.uk" shash="J1zqee1mmNxJzSr2YB9oSpb+HTuPo9tWLe/TNBAuZOTzqCtLgJPbOd/eikS60IFVl41glBa3Vz92ZmfDYsaOah3+LexohIZpo5irnFRInPdY0pnHB12LGhDcQmQ0uM+swh0onOrFOnzYQ7Fty7cQKA59rlqWHYrfwR99lNoYe0w=">www.gsa.ac.uk</a></div>
<div> </div>
<div>-----Original Message-----<br>
From: Laszlo Csirmaz [<a href="mailto:laci@degas.ceu.hu">mailto:laci@degas.ceu.hu</a>]
<br>
Sent: 14 February 2019 21:20<br>
To: eprints-tech@ecs.soton.ac.uk; Siminson ,Nicola Jane <N.Siminson@gsa.ac.uk><br>
Subject: Re: [EP-tech] GDPR and the "Request a copy" buttonn</div>
<div> </div>
<div>Dear Nicola,</div>
<div> </div>
<div>according to my understanding, GDPR is relevant only if you KEEP the data.</div>
<div>In this case the data is not kept, only during the time it is necessary to forward the requested paper (or reject it). In this case GDPR is not relevant and gives no legally binding obligations.</div>
<div> </div>
<div>Hope this helps.</div>
<div>Best,</div>
<div> </div>
<div>Laszlo</div>
<div>Laszlo Csirmaz,</div>
<div>CEU</div>
<div> </div>
<div>> Hello,</div>
<div>> I think there was some mention of GDPR on this list last year, but I'm </div>
<div>> struggling to see how to actually search the list archive (<a href="https://emea01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fmailman.ecs.soton.ac.uk%2Fpipermail%2Feprints-tech%2F&data=01%7C01%7Ceprints-tech%40ecs.soton.ac.uk%7Cec5d21cf264e48eceac508d69323521e%7C4a5378f929f44d3ebe89669d03ada9d8%7C1&sdata=lC%2Ft3TC4lK4CVPMznLG8IbV4vtVpzcpjbAT93tUdqwA%3D&reserved=0" originalSrc="http://mailman.ecs.soton.ac.uk/pipermail/eprints-tech/" shash="x8rEIA0xVx4xUICpG+6ZqyvVsrfLT6ubmOJtjrJpto3mIb8+C8QGAVNEEIA2oLozpV5IGDTEvbTQu1b2z7btfbGLyWq3VtL8YKJw/RV1FRczJN/ULWDpYemVdYRLWNCo2ifPrIGwXNNmHM/wvZwnqdJqFGEm8gZ4ccngWtAjT6w=">https://emea01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fmailman.ecs.soton.ac.uk%2Fpipermail%2Feprints-tech%2F&amp;data=02%7C01%7CN.Siminson%40gsa.ac.uk%7C3788272b77964417749c08d692c21c54%7C67f9795821514513bd2170cde632768b%7C0%7C1%7C636857759744238597&amp;sdata=CaUxyW%2FaE4uDQrH7mmjJ6J8w6D5FF%2BO6CuTWXd1yxl8%3D&amp;reserved=0</a>).
I know also that this was a topic at the EPrints user group meeting within the Repository Fringe event in Edinburgh last summer - but I'm not aware of any further information emerging from that session either.</div>
<div>> And finally - I am familiar with this page and its contents - but </div>
<div>> there are still quite a lot of items marked as "TO DO", including the </div>
<div>> section "Request a copy Dataset": </div>
<div>> <a href="https://emea01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwik">https://emea01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwik</a></div>
<div>> i.eprints.org%2Fw%2FGDPR&amp;data=02%7C01%7CN.Siminson%40gsa.ac.uk%7C3</div>
<div>> 788272b77964417749c08d692c21c54%7C67f9795821514513bd2170cde632768b%7C0</div>
<div>> %7C0%7C636857759744238597&amp;sdata=DrD643XyYvQyiBfeE%2FGCv4cP9Sa432bu</div>
<div>> KIfxgzTqk04%3D&amp;reserved=0</div>
<div>> </div>
<div>> My question is this: Would anyone on this list be willing to share with me what they consider the legal basis to be for processing personal data which is received when a user selects the "Request a copy" button, and fills in their contact details etc.?
I realise that each institution makes a decision on which of the 6 legal bases it chooses for each of its processing activities - so I'm interested (on or off-list!) to know what colleagues think, and / or what you have stated in your privacy notices!</div>
<div>> </div>
<div>> With many thanks in advance for considering my request :-)</div>
<div>> </div>
<div>> Best wishes,</div>
<div>> </div>
<div>> Nicola</div>
<div>> </div>
<div>> Nicola Siminson</div>
<div>> Institutional Repository and Records Manager The Glasgow School of Art </div>
<div>> <a href="mailto:n.siminson@gsa.ac.uk<mailto:n.siminson@gsa.ac.uk">n.siminson@gsa.ac.uk<mailto:n.siminson@gsa.ac.uk</a>></div>
<div>> </div>
<div>> *** Options: </div>
<div>> <a href="https://emea01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fmail">https://emea01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fmail</a></div>
<div>> man.ecs.soton.ac.uk%2Fmailman%2Flistinfo%2Feprints-tech&amp;data=02%7C</div>
<div>> 01%7CN.Siminson%40gsa.ac.uk%7C3788272b77964417749c08d692c21c54%7C67f97</div>
<div>> 95821514513bd2170cde632768b%7C0%7C1%7C636857759744238597&amp;sdata=NyR</div>
<div>> %2B9LToHNz%2FB12bvROtDHg1zAjmYIbdyfJaqridA8g%3D&amp;reserved=0</div>
<div>> *** Archive: </div>
<div>> <a href="https://emea01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww">https://emea01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww</a>.</div>
<div>> eprints.org%2Ftech.php%2F&amp;data=02%7C01%7CN.Siminson%40gsa.ac.uk%7C</div>
<div>> 3788272b77964417749c08d692c21c54%7C67f9795821514513bd2170cde632768b%7C</div>
<div>> 0%7C1%7C636857759744238597&amp;sdata=L9s50oSaPUxvkQHyqiebPhVD6CPpZmqFE</div>
<div>> uuky1jlEqQ%3D&amp;reserved=0</div>
<div>> *** EPrints community wiki: </div>
<div>> <a href="https://emea01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwiki">https://emea01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwiki</a></div>
<div>> .eprints.org%2F&amp;data=02%7C01%7CN.Siminson%40gsa.ac.uk%7C3788272b77</div>
<div>> 964417749c08d692c21c54%7C67f9795821514513bd2170cde632768b%7C0%7C1%7C63</div>
<div>> 6857759744238597&amp;sdata=%2BmU3mYVaOy0Ymmpo5so0ulBieN3u0LsX89KZoITZ8</div>
<div>> Wg%3D&amp;reserved=0</div>
<div>> *** EPrints developers Forum: </div>
<div>> <a href="https://emea01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fforu">https://emea01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fforu</a></div>
<div>> m.eprints.org%2F&amp;data=02%7C01%7CN.Siminson%40gsa.ac.uk%7C3788272b7</div>
<div>> 7964417749c08d692c21c54%7C67f9795821514513bd2170cde632768b%7C0%7C1%7C6</div>
<div>> 36857759744248611&amp;sdata=hlbD%2FmNF0MDL017JGhlAQ0%2F7oOfn6tHIaTot8s</div>
<div>> gK4rY%3D&amp;reserved=0</div>
<div> </div>
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