Summary of request process/emails

Requests

If a file is not publicly available, but is visible, and the EPrint has a 'contact email' defined, a 'Request this item' button is shown which generates an email to the contact email address and allows the recipient to accept or reject the request. If the request is accepted, a copy of the file is emailed to the requester. If it is rejected, a reason can be specified.

These are the bits of text used in the process:

Document request page

Request a copy

Bloggs, Joe (2012) This is the title of the thesis. PhD thesis, University of White Rose.
[img] Text
Thesis.pdf
Temporary Embargo (access restricted until embargo expiry date) until March 2017.
10Mb
Field: email address (required)
Field: reason

Emails sent when request is placed

Sent to: contact email
Subject: Thesis title
Body: Thesis title linkDocumentrequester@emailThe reason specified Accept link Reject link
Sent to: requester email
Subject: Thesis title
Body: Thesis title linkDocument

Emails sent when request is ACCEPTED

Sent to: requester email
Subject: Thesis title
Body: Thesis title linkDocumentThe reason specified
(If no rejection reason is specified, this is added: "")
Attachments: The requested file is attached to the email.

Emails sent when request is REJECTED

Sent to: requester email
Subject: Thesis title
Body: Thesis title linkDocumentThe reason specified
(If no rejection reason is specified, this is added: "")