<blockquote class="gmail_quote" style="text-align:center;margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-color:rgb(204,204,204);border-left-style:solid;padding-left:1ex"><i>**Cross-Posted **</i></blockquote><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium">
<br></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium">It is extremely important for the success of both funder and institutional OA mandates worldwide that eprints, dspace and all other repositories be made compliant with funder harvesting requirements such as those of <a href="http://www.openaire.eu">OpenAIRE</a> (as Eloy Rodrigues indicates in the passage appended after this message).</div>
<div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><br></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium">For deposit mandates to work, they need to have <i>a reliable and date-stamped compliance verification mechanism</i>.</div>
<div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><br></div><div style="background-color:rgb(255,255,255)"><b><i style="font-family:Helvetica;font-size:medium">Plea to repository managers and software developers </i><font face="Helvetica" size="3"><i>world-wide</i>: </font></b></div>
<div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><br></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium">This is the time to make sure that your repositories implement the requisite metadata tags for specifying the funding agency (US, EU or RCUK) as well as the article's journal acceptance date).</div>
<div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><br></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div>A system must be designed for ensuring that the mandate will actually be complied with, which means that there has to be an effective, timely monitoring mechanism, with swift feedback and consequences in case of non-compliance. </div>
<div><br></div><div>That means that immediate-deposit of full-text upon acceptance for publication has to be monitored continuously, based on authors' ongoing publication calendar dates not just retrospectively in 4-6-year batches. </div>
<div><br></div><div>If compliance is instead left to the the latter -- long-delayed retrospective batches -- then even the talk about a "6-12-month embargo" becomes meaningless! Embargos can only be observed if publication dates are observed, and hence if deposits, whether embargoed or unembargoed, are immediate. That's how deposit-date needs to be integrated into RCUK authors' annual work-flow, including the all-important date-stamping by the official date of the journal's letter of acceptance -- not the wildly varying and incalculable date on which the journal issue actually appears -- which is in turn often far from the calendar date of publication: as much as a year or more at times.)</div>
</div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><br></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div>The EC's and RCUK's mandates have to be integrated with institutional mandates so as to implement the following 8 shared conditions: </div>
</div><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div> </div></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium">
<div>(1) <b>immediate-deposit</b> (even if access to the deposit is allowed to be embargoed): </div></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div> </div></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium">
<div>(2) of the <b>final peer-reviewed draft</b> </div></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div> </div></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium">
<div>(3) on the <b>date of acceptance</b> by the journal (which is marked by a verifiable calendar date-stamp)</div></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div> </div></div>
<div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div>(4) and the immediate-deposit must be directly in the <b>author's own institutional repository</b> (not institution-externally -- central repositories can harvest from IRs)</div>
</div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div> </div></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div>(5) so that immediate-deposit can be <b>monitored and verified by the author's institution</b> (regardless of whether the mandate is from a funder or the institution)</div>
</div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div> </div></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div>(6) as a <b>funding compliance condition</b> and/or an <b>institutional employment condition</b></div>
</div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div> </div></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div>(7) and institutional repository must be designated as the <b>sole locus of deposit </b> for submitting publications for institutional performance evaluation, funder conditions and national research assessment.</div>
</div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div> </div></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div>(8) Repository deposits must be monitored so as to generate <b>rich and visible metrics of usage and citation</b> so as to verify and reward authors' deposits as well as to showcase and archive the institution's and funder's research output and impact.</div>
</div></blockquote><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><div> </div><div>An instance of mututally reinforcing funder and institutional policies is the <a href="http://openaccess.eprints.org/index.php?/archives/864-.html">FRS-FNRS</a> policy in Belgium.</div>
<div><br></div><div>Best wishes,</div><div>Stevan Harnad</div></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"><br></div><div style="background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium">
<b>On 2012-11-04, at 12:39 PM, "Eloy Rodrigues" [OpenAire] wrote:</b></div><blockquote type="cite" style="color:rgb(34,34,34);background-color:rgb(255,255,255);font-family:Helvetica;font-size:medium"></blockquote>
<blockquote><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">Hi Stevan,<br></span><font color="#222222" face="Helvetica" size="3"><br></font><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">I agree with the recommendations for compliance-verification for RCUK<br>
</span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">that I've seen in another message.<br></span><font color="#222222" face="Helvetica" size="3"><br></font><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">Regarding OpenAIRE we tried that our infrastructure helps/cooperate (and not<br>
</span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">compete) with the network of institutional repositories. We tried to have<br></span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">very "low barrier" guidelines for compliance (we are now calling<br>
</span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">compatibility), basically just requiring identification of the EC project<br></span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">and access status (Open Access, embargoed, closed) in a "standard" way. </span><font color="#222222" face="Helvetica" size="3"><br>
</font><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">EC funded publications will be regularly harvested from compliant/compatible<br></span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">repositories. So, authors from institutions with compliant repositories,<br>
</span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">just need to deposit on their repository to comply to the EC policy. And<br></span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">even if an author goes to the OpenAIRE portal to deposit a publication, he<br>
</span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">will be re-directed to the repository of it's own institution.<br></span><font color="#222222" face="Helvetica" size="3"><br>
</font><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">But unfortunately the number of compliant repositories is still not high<br></span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">enough (except on some southern countries like Portugal and Spain), and is<br>
</span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">particularly low in the UK...<br></span><font color="#222222" face="Helvetica" size="3"><br></font><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">Best,</span><font color="#222222" face="Helvetica" size="3"><br>
</font><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">Serviços de Documentação<br></span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">Eloy Rodrigues<br>
</span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">Direcção<br></span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">Campus de Gualtar, 4710 - 057 Braga - Portugal<br>
</span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">Telefone +351 253 604 156/7/8; Fax +351 253 604 159<br></span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">Campus de Azurém, 4800 058 Guimarães<br>
</span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium">Telefone +351 253 510 168; Fax +351 253 510 117<br></span><span style="background-color:rgb(255,255,255);color:rgb(34,34,34);font-family:Helvetica;font-size:medium"><a href="http://www.sdum.uminho.pt">http://www.sdum.uminho.pt</a> | Siga-nos </span></blockquote>
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