[EP-tech] Division/Subject/Department Info

James Kerwin jkerwin2101 at gmail.com
Mon Feb 24 15:30:34 GMT 2020


Hi Yuri and Chris,

Apologies for taking such a long time to reply, but I wanted to make sure I
thanked you both.

Thank you; you've both given me plenty to think about and some small
comfort in knowing I'm not alone with this tricky stuff. At the moment
we're going through (another) restructuring event, but it looks as though
it might be delayed so I may take my hands off the wheel with the Divisions
(again) for a little while.

I noticed on one of the newer versions of EPrints there are "word clouds"
which I think might be more useful for some users. Divisions are helpful if
you know the university structure, but at Liverpool I wouldn't have
immediately known the Philosophy Department was part of the School of Arts.
For the sake of finding things I wonder if Divisions are really very
meaningful anyway! For the purpose of reporting it's a different story, but
I would expect Elements to provide that sort of functionality.

Thanks,
James

On Thu, Jan 23, 2020 at 11:29 AM Yuri via Eprints-tech <
eprints-tech at ecs.soton.ac.uk> wrote:

> In general, in Eprints, we should rely on ontologies (instead of
> semi-static classifications) for describing organizations. This is a
> very good example:
>
>
> https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fjoinup.ec.europa.eu%2Fsolution%2Fcore-public-organisation-vocabulary%2Fdistribution%2Fcore-public-organisation-vocabulary-version-100-pdf&amp;data=01%7C01%7Ceprints-tech%40ecs.soton.ac.uk%7C06fd9457c4ed43fe4a4f08d7b93e853e%7C4a5378f929f44d3ebe89669d03ada9d8%7C0&amp;sdata=hbli15%2F%2BdhVMqk0km7rawzaaTK5sqL6AGA6sm4xDcqY%3D&amp;reserved=0
>
> What you do, then, is to implement the ontology on the university server
> (using iQvoc for example) and use it. Next time, when the org changes,
> someone will decide if a split/merge/close occours and what to do. You
> can also have events in ontologies, so you can be notified on changes
> and keep track of what happen in the organization structure.
>
> Il 23/01/20 11:58, James Kerwin via Eprints-tech ha scritto:
> >
> > Would you seek to preserve the old structure on items that were
> > deposited during that time? Or would you want them to update to the
> > new structure? Likewise if a member of staff moves from one department
> > to another e.g. Department of Biochemistry to the Department of
> > Chemistry. I'm aware Divisional info in Elements is attached to the
> > user rather than the record.
> >
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