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<div>Hi all,</div>
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<div dir="ltr">This is hopefully useful as you’re preparing your short papers / demo / presentations.</div>
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<div dir="ltr">Seb</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Sue Johnson <sue_c_johnson@uk.ibm.com><br>
<b>Sent:</b> Thursday, August 13, 2020 11:00:21 AM<br>
<b>To:</b> Sebastian Stein <ss2@ecs.soton.ac.uk><br>
<b>Cc:</b> Pauline Andersen <PAULINEA@uk.ibm.com>; Michelle Nicklus <nicklus@us.ibm.com>; Jane Stockdill-Mander <STOCKD@uk.ibm.com><br>
<b>Subject:</b> Fw: Re: Virtual AFM Paper Info: Please Read</font>
<div> </div>
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<div><span style="font-size:10pt; font-family:sans-serif">Hi Seb,</span> <br>
<br>
<span style="font-size:10pt; font-family:sans-serif">Re your questions, If you'd like to use the slide1/2 with audio commentary as your 1 minute overview that's fine with us (we'd like a power point with audio for this) . If you can send them in as two files
that would be helpful though, please make it clear which is which.</span> <br>
<span style="font-size:10pt; font-family:sans-serif">Re the references/acknowledgements yes adding a third page to include them is also fine. </span>
<br>
<br>
<span style="font-size:10pt; font-family:sans-serif">Many thanks<br>
<br>
Regards<br>
Sue Johnson PMP<br>
<br>
Programme Director,<br>
Emerging Technology,<br>
Phone: +44 (0)1962 815088 <br>
e-mail: sjohnson@uk.ibm.com<br>
<br>
Pauline Andersen<br>
Senior Executive Secretary<br>
Phone: +44 (0) 1962 818408<br>
e-mail: paulinea@uk.ibm.com<br>
<br>
</span><br>
<span style="font-size:9pt; color:#800080; font-family:sans-serif">----- Forwarded by Sue Johnson/UK/IBM on 13/08/2020 10:56 -----</span>
<br>
<br>
<span style="font-size:9pt; color:#800080; font-family:sans-serif">----- Forwarded by Michelle Nicklus/Burlington/IBM on 08/12/2020 11:37 AM -----</span>
<br>
<br>
<span style="font-size:9pt; color:#5f5f5f; font-family:sans-serif">From: </span><span style="font-size:9pt; font-family:sans-serif">Sebastian Stein <ss2@ecs.soton.ac.uk></span>
<br>
<span style="font-size:9pt; color:#5f5f5f; font-family:sans-serif">To: </span><span style="font-size:9pt; font-family:sans-serif">"nicklus@us.ibm.com" <nicklus@us.ibm.com>, "paulinea@uk.ibm.com" <paulinea@uk.ibm.com></span>
<br>
<span style="font-size:9pt; color:#5f5f5f; font-family:sans-serif">Cc: </span><span style="font-size:9pt; font-family:sans-serif">DAISITA <dais@us.ibm.com></span>
<br>
<span style="font-size:9pt; color:#5f5f5f; font-family:sans-serif">Date: </span><span style="font-size:9pt; font-family:sans-serif">08/12/2020 11:29 AM</span>
<br>
<span style="font-size:9pt; color:#5f5f5f; font-family:sans-serif">Subject: </span><span style="font-size:9pt; font-family:sans-serif">[EXTERNAL] Re: Virtual AFM Paper Info: Please Read</span>
<br>
<hr noshade="">
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<br>
<p style="margin-top:0px; margin-bottom:0px"><span style="font-size:11pt; font-family:Calibri">Hi Michelle / Pauline,</span></p>
<p style="margin-top:0px; margin-bottom:0px"><span style="font-size:11pt; font-family:Calibri"> </span></p>
<p style="margin-top:0px; margin-bottom:0px"><span style="font-size:11pt; font-family:Calibri">I have two quick questions about the short paper submission requirements:</span></p>
<p style="margin-top:0px; margin-bottom:0px"><span style="font-size:11pt; font-family:Calibri"> </span></p>
<ul>
<li><span style="font-size:11pt; font-family:Calibri">Can we use 1-2 slides for the 1-minute oral summary, or is it meant to be audio-only?</span>
</li><li><span style="font-size:11pt; font-family:Calibri">For the 2-page paper, can the references/acknowledgement be provided on a third page if necessary? I noticed some short papers at past events had this format.</span></li></ul>
<span style="font-size:11pt; font-family:Calibri"> </span>
<p style="margin-top:0px; margin-bottom:0px"><span style="font-size:11pt; font-family:Calibri">Thanks!</span></p>
<p style="margin-top:0px; margin-bottom:0px"><span style="font-size:11pt; font-family:Calibri">Seb</span></p>
<p style="margin-top:0px; margin-bottom:0px"><span style="font-size:11pt; font-family:Calibri"> </span></p>
<p style="margin-top:0px; margin-bottom:0px"><span style="font-size:11pt; font-family:Calibri"> </span></p>
<p style="margin-top:0px; margin-bottom:0px"><span style="font-size:11pt; font-family:Calibri">—<br>
Dr Sebastian Stein<br>
University of Southampton, UK<br>
Building 32, Room 4023</span></p>
<p style="margin-top:0px; margin-bottom:0px"><span style="font-size:11pt; font-family:Calibri"> </span></p>
<p style="margin-top:0px; margin-bottom:0px"><span style="font-size:12pt; font-family:Calibri"><b>From:
</b>Michelle Nicklus <nicklus@us.ibm.com> on behalf of DAISITA <dais@us.ibm.com><b><br>
Date: </b>Sunday, 9 August 2020 at 19:00<b><br>
To: </b>"Zhang, Ziyao" <ziyao.zhang15@imperial.ac.uk>, "Poularakis, Konstantinos" <konstantinos.poularakis@yale.edu>, "a.russo@imperial.ac.uk" <a.russo@imperial.ac.uk>, Mark Herbster <m.herbster@cs.ucl.ac.uk>, Don Towsley <towsley@cs.umass.edu>, "yuang.jiang@yale.edu"
<yuang.jiang@yale.edu>, "wangshiq@us.ibm.com" <wangshiq@us.ibm.com>, "gbent@uk.ibm.com" <gbent@uk.ibm.com>, "hileyl@cardiff.ac.uk" <hileyl@cardiff.ac.uk>, VIKRANTH JEYAKUMAR <vikranth94@ucla.edu>, "dhf12@psu.edu" <dhf12@psu.edu>, "WhitakerRM@cardiff.ac.uk"
<WhitakerRM@cardiff.ac.uk>, Gosia Turalska <gosiatura@gmail.com>, Federico Cerutti <federico.cerutti@unibs.it>, Dave Braines <dave_braines@uk.ibm.com>, Graham White <GWHITE@uk.ibm.com>, Supriyo Chakraborty <supriyo@us.ibm.com>, Nirmit V Desai <nirmit.desai@us.ibm.com>,
Sebastian Stein <ss2@ecs.soton.ac.uk>, "Kaplan, Lance M CIV USARMY CCDC ARL (USA)" <lance.m.kaplan.civ@mail.mil>, "twxing@ucla.edu" <twxing@ucla.edu>, Simon Julier <s.julier@ucl.ac.uk>, Harrison Taylor <TaylorH23@cardiff.ac.uk>, "Gurram_Prudhvi@bah.com" <Gurram_Prudhvi@bah.com>,
PENGRUI QUAN <prquan@g.ucla.edu>, Richard Tomsett <RTomsett@uk.ibm.com>, Cassie McMillan <mcmillan@psu.edu>, "AshfordJR@cardiff.ac.uk" <AshfordJR@cardiff.ac.uk>, "msrivats@us.ibm.com" <msrivats@us.ibm.com>, Paul Pritz <paul.pritz18@imperial.ac.uk>, "kin.leung@imperial.ac.uk"
<kin.leung@imperial.ac.uk>, "stephen.pasteris@gmail.com" <stephen.pasteris@gmail.com>, Yu-Zhen Janice Chen <yuzhenchen@cs.umass.edu>, "clr292@psu.edu" <clr292@psu.edu>, "Valls Delgado, Victor" <victor.valls@yale.edu>, "hzl263@psu.edu" <hzl263@psu.edu><b><br>
Cc: </b>Pauline Andersen <PAULINEA@uk.ibm.com>, Sue Johnson <sue_c_johnson@uk.ibm.com><b><br>
Subject: </b>Virtual AFM Paper Info: Please Read</span></p>
<p style="margin-top:0px; margin-bottom:0px"><span style="font-size:11pt; font-family:Calibri"> </span></p>
<br>
<span style="font-size:10pt">Dear AFM paper presenters, </span><span style="font-size:12pt"><br>
</span><span style="font-size:10pt"><br>
As you are finalize and submit paper your manuscripts not later then August 14th please also confirm who the primary presenter will be for your paper(s). A single CENSE page should be created for each individual AFM 2020 paper which will contain all materials
related to that paper including the paper manuscript and any presentations. Submissions should be sent to dais@us.ibm.com. Full details including the content and presentation templates below are available on CENSE at
</span><a href="https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdais-ita.org%2Fafm_2020_call_for_papers&data=01%7C01%7C%7C6c482e27a72c488230ea08d83f70807f%7C4a5378f929f44d3ebe89669d03ada9d8%7C0&sdata=gzRBVFtslt4bfAbtyRruWYch6rnqAKSr2ZAx4seFfYc%3D&reserved=0" originalsrc="https://dais-ita.org/afm_2020_call_for_papers" shash="kLyYfbedObt2PSt6EB9b6PCk6cGygLs0I0g1cv5BuZbRAnBxzoVISbWJF9bYlkNQCGFQCg2TzdCAtGecpDxAOhR/mlj1lHNiUosV25JDc2PIjm3jmayJv5HvIA+lr4/amlcqGDQCx0YZbe2GMqOh6DEAQqQ4alwS6dDCdC3Bhxw=" originalsrc="https://dais-ita.org/afm_2020_call_for_papers" shash="F1/tV0kXoFUQ8lE11Pl4R11u+DwJ71cQLoCdjNkXTwkZ3Q5CmAxvBWo6BhJ01Sc3qmlC7UdqR0EDYUlNn2Gfk0QWDjvkDLcsYD44xaRIbqr7nyZZkHqYwDfahhgxNEq+2v7lV1IfKEcIDV3iPn8z67MuqE+5/U7RlTtR0u9/uOg="><span style="font-size:10pt; color:blue"><u>https://dais-ita.org/afm_2020_call_for_papers</u></span></a><span style="font-size:12pt"><br>
</span><span style="font-size:10pt"><br>
At virtual AFM We plan to host <b>Long</b> Paper presentations allowing 25 minutes per paper with one paper from each technical area occurring in parallel. Please prepare a 15-minute pre-recorded narrated audio presentation and plan to answer 5-10 minutes worth
of live questions for each long paper. </span><span style="font-size:12pt"><br>
</span><span style="font-size:10pt"><br>
We plan to host <b>Short</b> Papers organized by project allowing 30 minutes per task with
<b>Short </b>Paper owners providing a pre-recorded one minute oral summary of the paper, then opening the floor for questions. Please prepare both a 1 minute oral summary to be replayed in the live session. Also prepare a 5-minute pre-recorded narrated audio
presentation which attendees will view at their leisure outside the live Short Paper panel.
</span>
<p style="margin-bottom:0px"><span style="font-size:10pt">When preparing your presentation
<u>please use the templates provided below and record your audio narrative directly in the Powerpoint paper presentations</u> you prepare. At the start of your audio commentary please
<b>specify which BPP20 technical area, project (and task)</b> the paper is related to. Please be sure to
<b>call out the military relevance</b> of your research work in the narrated audio also. As the 2020 informal peer review will include the final quarter of BPP18 (starting October 2019, not covered in the previous peer review) into BPP20 please also be ready
to specify the paper it is or is not a continuation of previous BPP18 work. <b>Long
</b>and <b>Short </b>paper authors should anticipate an additional Q&A session with Peer Reviewers in the hour preceding or following the main meeting.
</span><span style="font-size:12pt"><br>
</span><span style="font-size:10pt"><br>
-For <b>Long</b> papers please use the </span><a href="https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdais-ita.org%2Fsystem%2Ffiles%2FDAIS%2520Presentation%2520Template%252016x9%2520-%2520August%25202019_0.pptx&data=01%7C01%7C%7C6c482e27a72c488230ea08d83f70807f%7C4a5378f929f44d3ebe89669d03ada9d8%7C0&sdata=GLVBq7EeW1bgREWd9g8cEDy7UN8ZqD24JrpsJg5YneE%3D&reserved=0" originalsrc="https://dais-ita.org/system/files/DAIS%20Presentation%20Template%2016x9%20-%20August%202019_0.pptx" shash="BMtr6kLwtVf8UyZn7DOk4G8kr+PDDQ8DIX7YI5yetWkfCqta5LxVHgthU5TgFjLlbGD1VJrztpvno1Ai3Ra1sX0xW/7uCuzELauLQDcPW5svq6O6tD5FwLEtmrHJnf8owJuGi6oMND/hTSaD0cYiSTsparukscDfIEe/MKeL/18=" originalsrc="https://dais-ita.org/system/files/DAIS%20Presentation%20Template%2016x9%20-%20August%202019_0.pptx" shash="oht19rlojqId3O/OeRzI27TIyu8v9DH4kG7n4AHTfj+826uoT0YqKohjR0J1X/pp9DGes7G/Xf62BYZ5Et0eC62yHfgOssy5dTmSOGU4d5ZZ6wgBFCnNW4fKKjozj1xp8HJfI+8x9xtapy6Ekn897bk76Kcbczq5XZOTo8xnQes="><span style="font-size:10pt; color:blue"><u>general
presentation template</u></span></a><span style="font-size:10pt"> (unchanged from past meetings)
<br>
-For <b>Short </b>papers please use this </span><a href="https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdais-ita.org%2Fsystem%2Ffiles%2FShort%2520Paper%2520Presentation%2520Template%2520AFM%25202020_Final.pptx&data=01%7C01%7C%7C6c482e27a72c488230ea08d83f70807f%7C4a5378f929f44d3ebe89669d03ada9d8%7C0&sdata=IwM2w9dnn92jhH2u8F3QGMhP2aXT1NsQ3yN86mQdNtQ%3D&reserved=0" originalsrc="https://dais-ita.org/system/files/Short%20Paper%20Presentation%20Template%20AFM%202020_Final.pptx" shash="hjg/NzPoy5n9r+e5v/ymPapWTs+HZ2AgTfHojz0+XIfvMoZdNey+9ekIDLcYnAfI88uovSiZxqIFzN6e7ujtcCzESFWeLFwbdI0WrEQO49bqc12blIhepxFOKtCWxz9IOeCQJlyNkaUQe2IWW4U2ukVUJWAiobq15ip6+9BwJwY=" originalsrc="https://dais-ita.org/system/files/Short%20Paper%20Presentation%20Template%20AFM%202020_Final.pptx" shash="cQAM1oWFSlN34t1el07gNPHfiN5Kb3/kRzf8i5xBvO4zqoXQBUwSi+DsSqf4JWtjJrvzZFUzVCZPpCzZ5bmRq7Y9XTWv3noxURib72x+2OZCRcU1OtqZPtVH+H5Mwe/eakTiH3Qd28ShknxsgrvfrSk41pbdD9PBCgVWyy6Nmpk="><span style="font-size:10pt; color:blue"><u>short
paper presentation template</u></span></a><span style="font-size:10pt"> (covers past poster content)
<br>
-<b>Posters need not be created for virtual AFM 2020</b> </span><span style="font-size:12pt"><br>
</span><span style="font-size:10pt"><br>
We've put together a </span><a href="https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdais-ita.org%2Fsystem%2Ffiles%2FAudio%2520in%2520Powerpoint%2520How%2520to%2520Guide.pptx&data=01%7C01%7C%7C6c482e27a72c488230ea08d83f70807f%7C4a5378f929f44d3ebe89669d03ada9d8%7C0&sdata=LTwuWM7WTrvENjWyVGdLL5E0MNUyh2PqpYFMxERoesg%3D&reserved=0" originalsrc="https://dais-ita.org/system/files/Audio%20in%20Powerpoint%20How%20to%20Guide.pptx" shash="VdslN4Nr8Z3rxewBqITp2JHsfV0A4SuaX3CtGsLdYSlWMmI6CjIn2kBCwlJQUo2uXbidjlwr/O9sOLhBwHAPmTMkKxWrogA2USOUdFdXIaDX6FLdahruj6O7bNGgxj92SX4zbAXorpYvke5XdA0oSWX9TLM1yh/7LPQ7sh3f61c=" originalsrc="https://dais-ita.org/system/files/Audio%20in%20Powerpoint%20How%20to%20Guide.pptx" shash="NJgruRj7T/cQTjAFaWg5wVfkjJQ+gIRmBYpu1zXgxhwYMizGh+NVSiXea79fHKwmLrlQWNoT58y/grKLym1DfjXpLHaR/85ueeeMymN+WKw78K4mTSqtfxFhqIuBFUWe4kCOfW2Sr74w3vBPGw4+LSeV5MygtcVmitAI649TGJw="><span style="font-size:10pt; color:blue"><u>How
to Guide</u></span></a><span style="font-size:10pt"> for recording audio files into presentations and share some tips and tricks to help with sound quality below. When recording your audio into your presentation,<u> please leave a short gap when you start
recording, </u>so it doesn’t clip your first word - equally <u>leave a short gap at the end as well</u>. In order to have nicely balanced audio co-existing with the presentations here are a few pointers:
</span><span style="font-size:12pt"><br>
</span><span style="font-size:10pt"><br>
-Try not to record in an echoey room.<br>
-Turn off any fans or other background noise (recordings may pick up you laptop fan noise)<br>
-Close the door to limit distractions / external sounds<br>
-Close any open windows<br>
-Ideally use a dedicated Mic (lapel ones work well, or those incorporated into a headset.<br>
-Don't have the microphone too close, (or too far!)<br>
-Do a quick demo test recording. <br>
-Listen to the audio play back with headphones.<br>
-Try and be as natural as possible. <br>
-Relax, and try not to speak too fast.<br>
-If you have an outline script - use that. <br>
-Remember to stay hydrated - ideally a couple of hours beforehand - but keep some water on hand.</span><span style="font-size:12pt"><br>
</span><span style="font-size:10pt"><br>
We appreciate that presenting a paper via pre recorded audio is new to many of us and welcome your questions and feedback as we navigate this new territory together. </span><span style="font-size:12pt"><br>
</span><span style="font-size:10pt"><br>
Thank you, <br>
Michelle and The Organizing Crew</span><span style="font-size:12pt"><br>
</span><span style="font-size:10pt"><br>
Michelle Downes<br>
Project Manager, PMP®<br>
IBM Research Government Programs<br>
Phone:802 734-8821<br>
nicklus@us.ibm.com</span><span style="font-size:12pt"><br>
</span><span style="font-size:10pt"><br>
Pauline Andersen<br>
Emerging Technology Office Manager & DAIS ITA Junior PM<br>
ext.tel: +44 (0)1962 818408<br>
e-mail: paulinea@uk.ibm.com</span><span style="font-size:12pt"><br>
</span><span style="font-size:10pt"><br>
Sue Johnson PMP<br>
Programme Director,<br>
Emerging Technology,<br>
Phone: +44 (0)1962 815088 <br>
e-mail: sjohnson@uk.ibm.com<br>
<br>
</span></p>
<p style="margin-bottom:0px"></p>
<br>
<span style="font-size:10pt; font-family:sans-serif"><br>
Unless stated otherwise above:<br>
IBM United Kingdom Limited - Registered in England and Wales with number 741598. <br>
Registered office: PO Box 41, North Harbour, Portsmouth, Hampshire PO6 3AU<br>
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