[dais-ita] Fwd: Re: Virtual AFM Paper Info: Please Read

Thu Aug 13 11:06:09 BST 2020

Hi all,

This is hopefully useful as you’re preparing your short papers / demo / presentations.

Seb

________________________________
From: Sue Johnson <sue_c_johnson at uk.ibm.com>
Sent: Thursday, August 13, 2020 11:00:21 AM
To: Sebastian Stein <ss2 at ecs.soton.ac.uk>
Cc: Pauline Andersen <PAULINEA at uk.ibm.com>; Michelle Nicklus <nicklus at us.ibm.com>; Jane Stockdill-Mander <STOCKD at uk.ibm.com>
Subject: Fw: Re: Virtual AFM Paper Info: Please Read

Hi Seb,

Re your questions, If you'd like to use the slide1/2 with audio commentary as your 1 minute overview that's fine with us (we'd like a power point with audio for this) . If you can send them in as two files that would be helpful though, please make it clear which is which.
Re the references/acknowledgements yes adding a third page to include them is also fine.

Many thanks

Regards
Sue Johnson PMP

Programme Director,
Emerging Technology,
Phone: +44  (0)1962 815088
e-mail: sjohnson at uk.ibm.com

Pauline Andersen
Senior Executive Secretary
Phone: +44 (0) 1962 818408
e-mail: paulinea at uk.ibm.com

----- Forwarded by Sue Johnson/UK/IBM on 13/08/2020 10:56 -----

----- Forwarded by Michelle Nicklus/Burlington/IBM on 08/12/2020 11:37 AM -----

From:        Sebastian Stein <ss2 at ecs.soton.ac.uk>
To:        "nicklus at us.ibm.com" <nicklus at us.ibm.com>, "paulinea at uk.ibm.com" <paulinea at uk.ibm.com>
Cc:        DAISITA <dais at us.ibm.com>
Date:        08/12/2020 11:29 AM
Subject:        [EXTERNAL] Re: Virtual AFM Paper Info: Please Read
________________________________

Hi Michelle / Pauline,

I have two quick questions about the short paper submission requirements:

  *   Can we use 1-2 slides for the 1-minute oral summary, or is it meant to be audio-only?
  *   For the 2-page paper, can the references/acknowledgement be provided on a third page if necessary? I noticed some short papers at past events had this format.

Thanks!

Seb

—
Dr Sebastian Stein
University of Southampton, UK
Building 32, Room 4023

From: Michelle Nicklus <nicklus at us.ibm.com> on behalf of DAISITA <dais at us.ibm.com>
Date: Sunday, 9 August 2020 at 19:00
To: "Zhang, Ziyao" <ziyao.zhang15 at imperial.ac.uk>, "Poularakis, Konstantinos" <konstantinos.poularakis at yale.edu>, "a.russo at imperial.ac.uk" <a.russo at imperial.ac.uk>, Mark Herbster <m.herbster at cs.ucl.ac.uk>, Don Towsley <towsley at cs.umass.edu>, "yuang.jiang at yale.edu" <yuang.jiang at yale.edu>, "wangshiq at us.ibm.com" <wangshiq at us.ibm.com>, "gbent at uk.ibm.com" <gbent at uk.ibm.com>, "hileyl at cardiff.ac.uk" <hileyl at cardiff.ac.uk>, VIKRANTH JEYAKUMAR <vikranth94 at ucla.edu>, "dhf12 at psu.edu" <dhf12 at psu.edu>, "WhitakerRM at cardiff.ac.uk" <WhitakerRM at cardiff.ac.uk>, Gosia Turalska <gosiatura at gmail.com>, Federico Cerutti <federico.cerutti at unibs.it>, Dave Braines <dave_braines at uk.ibm.com>, Graham White <GWHITE at uk.ibm.com>, Supriyo Chakraborty <supriyo at us.ibm.com>, Nirmit V Desai <nirmit.desai at us.ibm.com>, Sebastian Stein <ss2 at ecs.soton.ac.uk>, "Kaplan, Lance M CIV USARMY CCDC ARL (USA)" <lance.m.kaplan.civ at mail.mil>, "twxing at ucla.edu" <twxing at ucla.edu>, Simon Julier <s.julier at ucl.ac.uk>, Harrison Taylor <TaylorH23 at cardiff.ac.uk>, "Gurram_Prudhvi at bah.com" <Gurram_Prudhvi at bah.com>, PENGRUI QUAN <prquan at g.ucla.edu>, Richard Tomsett <RTomsett at uk.ibm.com>, Cassie McMillan <mcmillan at psu.edu>, "AshfordJR at cardiff.ac.uk" <AshfordJR at cardiff.ac.uk>, "msrivats at us.ibm.com" <msrivats at us.ibm.com>, Paul Pritz <paul.pritz18 at imperial.ac.uk>, "kin.leung at imperial.ac.uk" <kin.leung at imperial.ac.uk>, "stephen.pasteris at gmail.com" <stephen.pasteris at gmail.com>, Yu-Zhen Janice Chen <yuzhenchen at cs.umass.edu>, "clr292 at psu.edu" <clr292 at psu.edu>, "Valls Delgado, Victor" <victor.valls at yale.edu>, "hzl263 at psu.edu" <hzl263 at psu.edu>
Cc: Pauline Andersen <PAULINEA at uk.ibm.com>, Sue Johnson <sue_c_johnson at uk.ibm.com>
Subject: Virtual AFM Paper Info: Please Read

Dear AFM paper presenters,

As you are finalize and submit paper your manuscripts not later then August 14th please also confirm who the primary presenter will be for your paper(s). A single CENSE page should be created for each individual AFM 2020 paper which will contain all materials related to that paper including the paper manuscript and any presentations. Submissions should be sent to dais at us.ibm.com. Full details including the content and presentation templates below are available on CENSE at https://dais-ita.org/afm_2020_call_for_papers<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdais-ita.org%2Fafm_2020_call_for_papers&data=01%7C01%7C%7C6c482e27a72c488230ea08d83f70807f%7C4a5378f929f44d3ebe89669d03ada9d8%7C0&sdata=gzRBVFtslt4bfAbtyRruWYch6rnqAKSr2ZAx4seFfYc%3D&reserved=0>

At virtual AFM We plan to host Long Paper presentations allowing 25 minutes per paper with one paper from each technical area occurring in parallel. Please prepare a 15-minute pre-recorded narrated audio presentation and plan to answer 5-10 minutes worth of live questions for each long paper.

We plan to host Short Papers organized by project allowing 30 minutes per task with Short Paper owners providing a pre-recorded one minute oral summary of the paper, then opening the floor for questions. Please prepare both a 1 minute oral summary to be replayed in the live session. Also prepare a 5-minute pre-recorded narrated audio presentation which attendees will view at their leisure outside the live Short Paper panel.

When preparing your presentation please use the templates provided below and record your audio narrative directly in the Powerpoint paper presentations you prepare.  At the start of your audio commentary please specify which BPP20 technical area, project (and task) the paper is related to.  Please be sure to call out the military relevance of your research work in the narrated audio also.  As the 2020 informal peer review will include the final quarter of BPP18 (starting October 2019, not covered in the previous peer review) into BPP20 please also be ready to specify the paper it is or is not a continuation of previous BPP18 work.    Long and Short paper authors should anticipate an additional Q&A session with Peer Reviewers in the hour preceding or following the main meeting.

-For Long papers please use the general presentation template<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdais-ita.org%2Fsystem%2Ffiles%2FDAIS%2520Presentation%2520Template%252016x9%2520-%2520August%25202019_0.pptx&data=01%7C01%7C%7C6c482e27a72c488230ea08d83f70807f%7C4a5378f929f44d3ebe89669d03ada9d8%7C0&sdata=GLVBq7EeW1bgREWd9g8cEDy7UN8ZqD24JrpsJg5YneE%3D&reserved=0> (unchanged from past meetings)
-For Short papers please use this short paper presentation template<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdais-ita.org%2Fsystem%2Ffiles%2FShort%2520Paper%2520Presentation%2520Template%2520AFM%25202020_Final.pptx&data=01%7C01%7C%7C6c482e27a72c488230ea08d83f70807f%7C4a5378f929f44d3ebe89669d03ada9d8%7C0&sdata=IwM2w9dnn92jhH2u8F3QGMhP2aXT1NsQ3yN86mQdNtQ%3D&reserved=0> (covers past poster content)
-Posters need not be created for virtual AFM 2020

We've put together a How to Guide<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdais-ita.org%2Fsystem%2Ffiles%2FAudio%2520in%2520Powerpoint%2520How%2520to%2520Guide.pptx&data=01%7C01%7C%7C6c482e27a72c488230ea08d83f70807f%7C4a5378f929f44d3ebe89669d03ada9d8%7C0&sdata=LTwuWM7WTrvENjWyVGdLL5E0MNUyh2PqpYFMxERoesg%3D&reserved=0> for recording audio files into presentations and share some tips and tricks to help with sound quality below. When recording your audio into your presentation, please leave a short gap when you start recording, so it doesn’t clip your first word - equally leave a short gap at the end as well.  In order to have nicely balanced audio co-existing with the presentations here are a few pointers:

-Try not to record in an echoey room.
-Turn off any fans or other background noise (recordings may pick up you laptop fan noise)
-Close the door to limit distractions / external sounds
-Close any open windows
-Ideally use a dedicated Mic (lapel ones work well, or those incorporated into a headset.
-Don't have the microphone too close, (or too far!)
-Do a quick demo test recording.
-Listen to the audio play back with headphones.
-Try and be as natural as possible.
-Relax, and try not to speak too fast.
-If you have an outline script - use that.
-Remember to stay hydrated - ideally a couple of hours beforehand - but keep some water on hand.

We appreciate that presenting a paper via pre recorded audio is new to many of us and welcome your questions and feedback as we navigate this new territory together.

Thank you,
Michelle and The Organizing Crew

Michelle Downes
Project Manager, PMP®
IBM Research Government Programs
Phone:802 734-8821
nicklus at us.ibm.com

Pauline Andersen
Emerging Technology Office Manager & DAIS ITA Junior PM
ext.tel: +44 (0)1962 818408
e-mail: paulinea at uk.ibm.com

Sue Johnson PMP
Programme Director,
Emerging Technology,
Phone: +44 (0)1962 815088
e-mail: sjohnson at uk.ibm.com

Unless stated otherwise above:
IBM United Kingdom Limited - Registered in England and Wales with number 741598.
Registered office: PO Box 41, North Harbour, Portsmouth, Hampshire PO6 3AU
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