[COMP6200-supervisors] Fwd: [MSc DoP] Your MSc dissertation submission - deadline 17 September

[Maurits De Planque]

Dear project supervisors,

Please note this message to the students.
For new supervisors, the ECS intranet login for the Notes pages (https://secure.ecs.soton.ac.uk/notes/comp6200/) is with your University username and password.

Best regards,
Maurits



Begin forwarded message:

From: Maurits De Planque <m.deplanque at soton.ac.uk<mailto:m.deplanque at soton.ac.uk>>
Subject: [MSc DoP] Your MSc dissertation submission - deadline 17 September
Date: 7 September 2020 at 11:46:04 BST
To: Maurits De Planque <m.deplanque at soton.ac.uk<mailto:m.deplanque at soton.ac.uk>>
Cc: Oliver Bills <O.Bills at soton.ac.uk<mailto:O.Bills at soton.ac.uk>>, School of Electronics and Computer Science Student Office <ecs-studentoffice at soton.ac.uk<mailto:ecs-studentoffice at soton.ac.uk>>

Dear MSc students,

This email is for students whose MSc Project Dissertation deadline is Thursday 17 September at 16.00. It is also important for students with a later deadline.
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Information about the dissertation submission

See the COMP6200 Notes<https://secure.ecs.soton.ac.uk/notes/comp6200/> pages. Read the ‘Dissertation’ and the ‘Final Submission’ sections. Please do this now, do not postpone this until just before the deadline.

1) Note the 'MSc Dissertation Format' link, which specifies the front cover and the Statement of Originality, as well as the order of the main sections. Please discuss the format and structure of your dissertation with your supervisor.

2) Carefully read the ’Submission Instructions<https://secure.ecs.soton.ac.uk/notes/comp6200/submit.php>’ link. Note that you need to upload two pdf files of your dissertation (the complete version and a main-body version). There is an option to also upload a design archive, which you can discuss with your supervisor.

3) It is possible to upload multiple versions of your dissertation to the Hand-in link. The last version that you upload will be marked. We recommend that you upload an early version of your dissertation, a few days before the deadline. In this way you can test your PDF conversion, assess the upload speed and report any technical issues to us, well before the deadline. If something would go wrong in the last hours or minutes before the deadline, you will already have an earlier version in the Hand-in system, which can be marked without a late penalty.
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The demonstration meeting

See the COMP6200 Notes<https://secure.ecs.soton.ac.uk/notes/comp6200/> pages. Read the ‘Mandatory Demonstrations’  section. Most of you will have contacted your second examiner by now and some of you will have had your demonstration meeting already.

Note that the input of the second examiner can benefit the contents of your dissertation. For example, the second examiner can suggest to explain the background of your project or the justification of your methodology better. The target audience for your dissertation is another MSc student on your MSc programme - you are not writing the dissertation with your supervisor as the target audience.

It is therefore beneficial to have the demonstration meeting with your second examiner well before the dissertation submission deadline.

The latest possible date for this demonstration meeting is just before (or just after) your dissertation submission. Without a demonstration, your dissertation cannot be marked.
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The summary video

See the COMP6200 Notes<https://secure.ecs.soton.ac.uk/notes/comp6200/> pages. Read the second paragraph of the ‘Mandatory Demonstrations’  section. Note that the deadline for uploading this summary video is Monday 21 September. This is after the dissertation submission deadline of Thursday 17 September at 16.00. When you have just written and submitted your dissertation, you are in the best position to summarise your MSc research project.

There is no need to spend time on this video before your dissertation deadline. We do not expect any fancy editing of this video. This summary video is not part of the marking scheme.

We ask for this video, which we did this for the first time this May for our undergraduate research projects, because our examiners (supervisors and second examiners) appreciated the five-minute summary before they started reading the project reports in detail. Our external examiners were also very positive.
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Ethics approval

It has been a long process, but we have recently obtained ‘module-level’ ethics approval for the COMP6200 MSc Project. See the ‘Ethical Approval - Human Subjects’ information on the COMP6200 Notes<https://secure.ecs.soton.ac.uk/notes/comp6200/> pages. The ‘module-level approval’ link explains the criteria for such automatic ethics approval. You still need to submit forms, but you do not have to wait for ethics approval.
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Deadline extensions

See the COMP6200 Notes<https://secure.ecs.soton.ac.uk/notes/comp6200/> pages. Note the project schedule at the top of the page. Read the ‘Automatic Extension’ section if you had one or more ‘further assessments’ in August. Read the ‘Delays & Extensions’ sections if you would like to apply for an extension for any other reason.

For students with ‘further assessments’ in August, the extended dissertation submission deadline is Thursday 8 October at 16.00, as mentioned in the further assessment letter that you received from the Student Office. Your extended video upload deadline is Monday 12 October. You benefit most from scheduling a demonstration meeting ~1-2 weeks before your dissertation submission. The latest date for the demonstration meeting is just before or just after your dissertation deadline.

Note that we cannot create separate Hand-in links for students with extensions. Therefore you will only see the original submission dates in your ECS intranet Hand-in list of upcoming deadlines. Towards the end of September, we will remind all students (who had further assessment in August) of their extended deadline of 8 October.

For students with other deadline extensions (because of exceptional circumstances), a letter from the Student Office will specify your new dissertation deadline. Again, we expect your summary video a few days after you submitted your dissertation. You benefit most from scheduling a demonstration meeting ~1-2 weeks before your dissertation submission. The latest date for the demonstration meeting is just before or just after your dissertation deadline.
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Your final weeks

We do hope your MSc research project went well. We fully understand that the final weeks of your project can be stressful. Remember that you can contact b16LabBookings at soton.ac.uk<mailto:b16LabBookings at soton.ac.uk>  if you’d like to use a desk with a computer in B16 for your final write-up.

We wish you all the best for this final phase of your MSc studies.

Please let us know if you have any questions.

Best regards,
Maurits de Planque
Oliver Bills



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