<html>
<body>
[Forwarding from Leif Hansen, Senior Advisor, Copenhagen Business
School. --Peter Suber.]<br><br>
<br>
<b>Greater access to scholarly publications from CBS<br><br>
The CBS Open Access Policy - 2009.<br><br>
Background.</b> Universities find themselves in a situation in
which research becomes more and more international through increased
cooperation with other universities inside and outside of Europe. This
has been the case for CBS for several years, where internationalization
has been one of the key strategic goals.<br><br>
Scientific information is increasingly digitized, journals appear more
and more in e-format only and references to e-science and e-research
gains ground. More and more researchers expect rapid access to research
material and information and prefer search tools for information that
provides easy access to content via the internet.<br><br>
Many funders have recognised that the job of research is only half-done
if the results of that research cannot reach the widest audience. Some
are formulating policies to require Open Access to their funded research,
and the European Re-search Council has recommended an open access policy
for all EU funded re-search.<br><br>
CBS as other universities find themselves in a transitional process in
which access to the results of their research is an important
prerequisite to participating in the international research community and
research competition. <br><br>
And as a publicly funded university CBS has a duty to inform the general
public about its research activities and results and to provide access to
published results of the research to industry and business to stimulate
knowledge exchange and further innovation.<br><br>
In line with these considerations CBS last year signed the Berlin
Declaration, which calls for unrestricted Open Access to Knowledge in the
Sciences and Humanities. In order to implement the Berlin Declaration
institutions should:<br><br>
a)<x-tab> </x-tab>"implement a policy to require
their researchers to deposit a copy of all their pub-lished articles in
an open access repository and<br><br>
b)<x-tab> </x-tab>encourage their researchers to publish
their research articles in open access journals where a suitable journal
exists and provide the support to enable that to happen."<br><br>
To clarify the concept "open access" the following quotation
from the British organisation Sherpa (Securing a Hybrid Environment for
Research Preservation and Access) can be of help:<br><br>
<b><i>"</b>What Open Access is <br>
If an article is "Open Access" it means that it can be freely
accessed by anyone in the world using an internet connection. This means
that the potential readership of Open Access articles is far, far greater
than that for articles where the full-text is restricted to subscribers.
Evidence shows that making research material Open Access increases the
number of readers and significantly increases citations to the
article.<br>
<br>
"What Open Access is not <br>
It is important to point out that Open Access does not affect
peer-review; articles are peer-reviewed and published in journals in the
normal way. There is no suggestion that authors should use repositories
instead of journals. Open Access repositories supplement and do not
replace journals. <br><br>
<b>"</b>Open Access Solutions<br>
Open Access is taking the results of research that has already been paid
for and making it freely available on-line, through repositories and
websites. This process can have significant advantages for individual
authors, for researchers, for institutions and for the process of
research generally by freeing up the process of
dissemination."<br><br>
</i>This policy document describes the principles and procedures in this
implementation at CBS.<br><br>
<b>Policy principles<br><br>
</b>CBS and the faculty at CBS are committed to disseminating the results
of its re-search and scholarship as widely as possible. <br><br>
To fulfill that commitment CBS is adopting an Open access policy that
provide open access to full-text versions of all scholarly papers and
articles written by its faculty.<br><br>
The aim is to allow these publications to be read, searched, printed,
distributed or utilized in any other conceivable legitimate manner
without any financial, technical or legal restrictions. <br><br>
This does not affect the author's legal right to be identified as the
copyright holder of such works.<br><br>
This open access policy furthermore seeks to increase authors' influence
in scholarly publishing by establishing a collective practice of
retaining a right to open access dissemination of certain scholarly
works. <br><br>
As a consequence of this policy CBS faculty shall routinely grant to CBS
a license to place in a non-commercial open-access online repository
(OpenAr-chive@CBS) the faculty member's scholarly work published in a
scholarly journal or conference proceedings.[*]) <br><br>
[*] A license means that the copyright owner gives to another the right
to use a copyrighted work in specified ways. This license shall be
limited, irrevocable, perpetual, worldwide, royalty-free, fully paid-up,
and non-exclusive. Such a license does not transfer any right to CBS
other than the specific license to place the work in the non-commercial,
open-access online repository (OpenArchive@CBS). Accordingly the faculty
member retains copyright ownership in his or her work.<br><br>
In the event a faculty member is required to assign all or a part of his
or her copy-right rights in such scholarly work to a publisher as part of
a publication agreement, the faculty member shall retain in the
publication agreement the right to grant the foregoing license to CBS.
<br><br>
Faculty may opt out of this policy for any specific work or invoke a
specified delay before such work appears in an open-access repository in
accordance with the opt-out mechanism set forth below.<br><br>
The policy will apply to all scholarly articles written while the person
is a member of the Faculty except for any articles completed before the
adoption of this policy and any articles for which the Faculty member
entered into an incompatible licensing or assignment agreement before the
adoption of this policy. But it is strongly recommended that faculty
consider depositing articles written earlier to the adoption of this
policy if existing publishing agreements does not prevent this.<br><br>
A faculty member may opt out of this policy for a specific work that has
been accepted for publication in a journal or conference proceeding that
refuses to allow open access depositing of the work. The Research Dean or
the deans designate will waive application of the policy for a particular
article upon written notification by the author, who informs CBS of the
reason.<br><br>
<b>Implementation<br><br>
</b>CBS is committed to providing the necessary technical, organizational
and non-material support that will help the open access policy to be
implemented in the best way.<br><br>
CBS Executive Management Team has assigned the responsibility for running
the institutional repository (OpenArchive@CBS) to the CBS Library, which
will also be responsible for helping the faculty in any necessary way in
relation to publishing in open access journal, retaining rights to open
access depositing or other problems arising from the implementation of
the policy.<br><br>
The CBS institutional repository has been built on international
standards to ensure long-term, worldwide access to the archived
documents. <br><br>
The actually archiving of the individual document is done by the library
as part of the process of research registration, where the library will
contact the researchers to get a full text version of the articles.
<br><br>
CBS support the idea of publishing scholarly articles and papers in
recognized, peer-reviewed, open-access journals or other open access
publication channels. The CBS Library will help identifying possible
publication channels that fulfill this goal and provide overview of such
publication channels.<br><br>
Although a substantial number of journals allow open access archiving in
one form or the other there still remains many highly esteemed journals
that have not yet developed an open access policy of their own, which are
interesting and regularly used publication channels for CBS. <br><br>
The faculty is encouraged to choose the best possible publication channel
for their research results in terms of readership, but they are required
to demand that publishers grant them the right to further use of their
own work in teaching, colla-boration with fellow scholars and open access
depositing. An addendum to a standard publishing agreement helping
retaining these rights based on the Science Commons Scholar's Copyright
Addendum, developed with SPARC and MIT, will be made available by the CBS
Library as well as a Danish version of a publishing agreement.<br><br>
If articles are published in publication channels that are not readily
accessible to the general public or that require a subscription, copies
of the article must be made available through OpenArchive@CBS. If an
embargo is required by the publishing house an embargo period of up to
one year may be respected.<br><br>
In cases where the publisher refuses to allow open access depositing and
/ or further use of the scholarly work and where the publication in this
specific channel is deemed necessary the Research Dean and the CBS
Library will handle the demands for opting-out. The individual author
must send a written notification to the library which proposes to the
dean whether he should grant the opt-out possibility. The articles not
archived for this reason must be registered in OpenAr-chive@CBS with
bibliographical information, a short résumé and information about
publication channel.<br><br>
In the first 3 year period of implementing this policy the questions of
opting-out will be dealt with very carefully. The intention of the open
access policy is to promote and disseminate as widely as possible the
research form CBS not to prevent publishing.<br><br>
The Executive Management Team, Heads of Departments and Directors of
Centers are expected to actively support and encourage faculty in living
up to the principles in this policy.<br><br>
In line with the intention of the Berlin Declaration and in cooperation
with other parts of the Danish and international research community CBS
is committed to lobbying for official recognition of open access
publishing in Denmark.<br><br>
This policy paper has been adopted by the Executive Management Team after
due consultation with the Academic Council and CBS Heads of Departments
and Directors of Centers.<br><br>
The policy paper shall be revised yearly for the next 3 years in order to
adapt the policy to recent developments within Open Access and to adjust
to practical experiences from the implementation process at CBS.<br><br>
CBS, June 2009<br>
</body>
</html>