[BOAI] Rollins A&S Faculty Adopt Open Access Policy

[Peter Suber]

[Forwarding from Jonathan Miller.  --Peter Suber.]


 Colleagues

I am delighted to be able to tell you that I have just come from an Arts &
Sciences Faculty Meeting at which the faculty *unanimously* voted to adopt
an open access policy for faculty publications. I have attached the policy.
We have signed up with Bepress to host the repository, the first iteration
(certainly not ready for prime time, but you get the picture) is accessible
at http://scholarship.rollins.edu.

We were advised to find a "faculty advocate" and in fact found two excellent
ones -- Thom Moore, Physics professor, Chair of the A&S Professional
Standards Committee and Director of the Rollins Student-Faculty
Collaborative Research Program, and Claire Strom, History Professor and
Editor of the journal *Agricultural History*.

They did a great job.

Jonathan

Jonathan Miller, PhD
Library Director
Olin Library
Rollins College
1000 Holt Ave.
Winter Park, FL 32789
(407) 646 2676
Http://www.rollins.edu <http://www.rollins.edu/>
http://rollins-olin-library.blogspot.com/

---------- the policy, attached ----------

OPEN ACCESS POLICY

The faculty of Arts & Sciences of Rollins College is committed to
disseminating the fruits of its research and scholarship as widely as
possible. In keeping with that commitment, the faculty adopts the following
policy: Each member of the faculty of Arts & Sciences grants to Rollins
College nonexclusive permission to make available the final, peer-reviewed,
manuscript version accepted for publication of his or her scholarly articles
(hereafter referred to as “works”) and to exercise all rights under United
States copyright law in those works for the purpose of open dissemination.
In legal terms, each faculty member grants to Rollins College a
nonexclusive, irrevocable, paid-up, non-commercial, worldwide license to
exercise any and all rights under copyright relating to each of his or her
scholarly works, in any medium, provided that the works are not sold for a
profit or used for any commercial purposes, and to authorize others to do
the same. The policy will apply to all peer-reviewed scholarly works,
including works jointly authored with persons who are not members of the
Rollins faculty of Arts & Sciences, written while the person is a member of
the faculty except for any works completed before the adoption of this
policy, any works for which the faculty member entered into an incompatible
licensing or assignment agreement before the adoption of this policy, and* *any
work for which the author might reasonably expect to receive royalties
(including monographs, textbooks, musical, or other creative works.)*.* The
Professional Standards Committee will waive application of the policy for a
particular work upon written notification by the author, who informs
Professional Standards Committee of the reason.

To assist Rollins College in distributing the scholarly works, on or before
the date of publication, each faculty member will make available an
electronic copy of his or her final version of the work at no charge to a
designated representative of Olin Library in appropriate formats (such as
Microsoft Word or PDF) specified by the library. Each work will be embargoed
until it has appeared either in print or online at the publisher’s web site,
whichever comes first.

Olin Library will make the works available to the public in an open-access
repository. The Professional Standards Committee will be responsible for
interpreting this policy, resolving disputes concerning its interpretation
and application, and recommending changes to the faculty. The policy is to
take effect immediately; it will be reviewed after two years by the
Professional Standards Committee, with a report presented to the faculty.

The faculty of Arts & Sciences calls upon Olin Library to develop and
monitor a plan for a service or mechanism that would render compliance with
the policy and the waiver procedure as convenient for the faculty as
possible. To this end, the faculty authorize the Dean of the Faculty to
provide appropriate Olin Library personnel with the information recorded in
Section II(1) “Research, Scholarship, and Artistic Activity” of the College
of Arts & Sciences Faculty Self-Assessment Reports.

*Passed by unanimous voice vote by the A&S faculty 2/25/10.*

*
*
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